UK exhibition packing list

This UK-focused list supplements a normal exhibitor packing checklist. Always follow the event organiser's manual and venue rules because access, power, fixings and contractor requirements vary between events and venues.

Before travelling to the venue

• Exhibitor passes and any vehicle / loading instructions
• Stand number, hall and organiser operational contact
• Parking or unloading booking where required
• Travel plan that allows for setup rather than only visitor opening time
• Return plan for equipment and packaging

Electrical and technology items

• Chargers for every device used on the stand
• Power banks for phones and tablets
• Approved cables and adapters required by the equipment
• Offline copies of demonstrations, videos and presentations
• Mobile-data backup where connectivity matters

Do not assume you can use any domestic extension lead or install your own electrical equipment without restriction. Check the organiser's technical rules and use the services specified for that event.

Stand and display

• Stand sign and QR sign
• Product / service sheets
• Display samples
• Permitted fixings for the stand system
• Cable management items
• Cleaning cloth / wipes
• Storage box for literature and team belongings

Team paperwork

• Staff rota with setup and opening times
• Lead-capture backup sheets
• Event checklist
• Key organiser and venue contacts

Breakdown and return

• Original packaging
• Return courier or freight information
• Inventory of samples and equipment
• Labels for boxes or cases